2026 WSMA Annual Meeting Exhibitor Registration Form

2026 WSMA Annual Meeting - Exhibitor Registration Form

The Historic Davenport Hotel September 26, 2026

Step 1 of 5

Contact information of Person Completing this Form

Contact Person(Required)

Email Address(Required)

Organization Name(Required)

Address(Required)

Address 2

City/Town(Required)

State(Required)

Zip(Required)

Job Title(Required)

Phone Number(Required)

Payment Required Acknowledgement(Required)

I understand that exhibitor applications are considered incomplete until full payment ($2,000) has been received. Once payment is received, your exhibitor space will be confirmed. You have the option to pay online now or be invoiced later. If you request an invoice, please watch for an invoice from slb@wsma.org with payment options.

Exhibitor Schedule
Saturday, September 26

6:30 a.m. Exhibitor Set-up
7:00 a.m. Breakfast with Exhibitors
8:00 a.m. House of Delegates General Session
9:30-10 a.m. Break with Exhibitors
10:00 a.m. Reference Committees
12:30 p.m. Lunch break (you are welcome to join our staff for lunch in staff office)
2:00 p.m. Plenary Session
2:30 p.m. Break with Exhibitors
3:00 p.m. Exhibitor break down
3-5:30 p.m. Plenary Session
6:00 p.m. Presidential Inauguration and WSMA Foundation gala dinner (tickets are $125)

Exhibit Booth Details

Organization Name(Required)

Enter information below as you would like it to appear in online and printed exhibitor recognition.

Logo

Accepted file types: png, jpg, jpeg, gif, Max. file size: 256 MB.

Either upload your image file here, or email it to slb@wsma.org.

URL

To hyperlink to your company logo.

Electricity

Does your booth need electricity?

Yes

All exhibitor representatives must be registered for the meeting. Exhibit booth packages include two meeting registrations, continental breakfast, snacks, and buffet lunch for two.

If you need to make changes after you submit this form, please email slb@wsma.org. Exhibitor representatives will not be allowed at the conference without registration and a name badge.

Provide the contact information for up to two exhibitor representatives below. Each person will receive a registration confirmation email.

Exhibitor #1: Full Name

First Last

Exhibitor #1: Email Address

Exhibitor #2: Full Name

First Last

Exhibitor #2: Email Address

Agreement to provide names

If you're not ready to provide names yet, please do so by September 1.

I will provide the exhibitor representatives' names by email to slb@wsma.org.

Please review the following guidelines and complete the attestation below.

The Historic Davenport has limited storage facilities. Shipments will only be accepted that arrive within 3 business days of the event. Neither the Davenport nor the WSMA will be responsible for any loss or damage to materials sent prior to your event date. If you will be sending any large equipment or odd/oversize materials, you must coordinate in advance with the Davenport Event Planning Manager. Depending on the weight and number of boxes, a drayage fee may be applied on a per box basis.

When shipping packages be sure to label as follows:
The Historic Davenport Hotel
WSMA, Sept 26, 2026
10 S Post St
Spokane, WA 99201
Attn: WSMA Annual Meeting
Name and arrival date of recipient

You are responsible for arranging return shipment. A return shipment "call" ticket must be arranged to pick up no later than three (3) days following the close of the event.

Exhibitors are responsible for shipping, storage, and installation of exhibit materials, and all costs involved thereby.
Please contact Shannon Bozarth, slb@wsma.org, if your booth needs electricity.
WSMA reserves the right to restrict exhibits, without refund, which may be deemed inappropriate, unsuitable, or objectionable.
Distribution of literature, samples, etc., in the exhibit area by firms that are not participating as paid exhibitors is strictly prohibited.
No subletting of space is permitted without the prior written consent of the WSMA.
There is a $250 service fee on all cancellations received by September 1, 2026. No refunds for cancellations will be provided after that date.
The WSMA and the Davenport Hotel do not guarantee against theft, vandalism or otherwise. It is expressly understood that exhibitors shall indemnify and hold harmless the WSMA and the Davenport Hotel of all liability (damage or accident) that might ensue from any cause in connection with transfer, installation, maintenance, or removal of exhibits, or in display of exhibits. In the event of fire, strikes, or other uncontrollable circumstances, the contract for space will not be binding on either party.
It is expressly understood that the WSMA will not pay for special equipment, facilities, and services ordered by exhibitors.
Electrical and other apparatus must be operated so that the noise does not interfere with other exhibitors.
All electrically wired display material must comply with requirements of the National Board of Fire Underwriters.
Aisles must be kept clear. To this end, exhibits must be arranged so that exhibitors and their representatives will be within their exhibit space.
Care must be taken by the exhibitor not to deface or destroy any part of the exhibit areas. In the event of property damage caused by an exhibitor, the exhibiting company will be held responsible.
Use of the name “WSMA” or that of any officer of said Association, or the WSMA logo, in recommendation of a product or services, is expressly prohibited.
Table space not occupied by 8 a.m. Saturday, September 26, 2026, will be forfeited by the exhibitor, and this space may be resold, reassigned, or used by the conference management.

Attestation(Required)

I have read the guidelines outlined above and agree to follow them.

The Accreditation Council for Continuing Medical education (“ACCME”) defines an ineligible company as a company whose primary business is producing, marketing, selling, re-selling, or distributing health care products used by or on patients. The ACCME does not consider hospitals, publishing companies, insurance companies, or healthcare delivery systems to be ineligible companies. The Washington State Medical Association (WSMA) refers to ineligible companies as “Commercial Interests.”

Is your company an ACCME-defined "ineligible company" (aka, commercial interest)?

Yes

If yes, you will be asked to sign an Exhibitor Agreement.

WASHINGTON STATE MEDICAL ASSOCIATION AGREEMENT FOR EXHIBITS AND COMMERCIAL PROMOTION

______________________________ (“Company”), a Commercial Interest, hereby agrees to the following in conjunction with a CME activity accredited by the WSMA:

Arrangements for commercial exhibits and/or promotional activities cannot influence planning, delivery, or evaluation of the education; interfere with the presentation; and cannot be a condition of the provision of commercial support for the CME activity.
Exhibit and/or promotional activity fees are not considered commercial support of the CME activity and will not be acknowledged as educational grants, which require a separate letter of agreement.
The Company must provide all funds to the WSMA, or, when applicable, to its Joint Provider, for distribution.
Live (staffed exhibits, presentations) or enduring (printed or electronic advertisements) promotional activities must be kept separate from CME.
Social events or promotional activities at the CME activity cannot compete with or take precedence over the CME activity. Industry-sponsored social events or promotional activities, including Company-sponsored social events or promotional activities, must be approved by the WSMA, even if the events are off-site.
The WSMA reserves the right to refuse exhibit space or promotional activity space for any reason. The WSMA reserves the right to close an exhibit or promotional activity for any reason. In addition, any representatives of Company who conduct themselves unethically or outside the guidelines provided by the WSMA may be asked to remove their Company’s exhibit. The Joint Provider can exercise these rights on behalf of the WSMA if the WSMA is not present.
Adherence to Guidelines – It is the responsibility of Company to distribute the guidelines below to all Company representatives attending the CME activity and/or working the exhibit space.

Company agrees that its actions, and the actions of its representatives, shall not violate the following guidelines:

Product-promotion materials or product-specific advertisement of any type is prohibited in or during CME activities.
Advertisements and promotional materials cannot be displayed or distributed in the educational space 30 minutes before or after the CME activity.
Educational materials that are used during a CME activity (such as slides, abstracts, handouts, evaluation mechanisms, or disclosure information) cannot contain any marketing produced by or for a commercial interest, including corporate logos, tradenames, or product group messages.
Representatives of Company can attend the CME activity at the discretion of the WSMA or Joint Provider but cannot engage in sales or promotional activities while in the space of the CME activity as determined by the WSMA or Joint Provider, if applicable, consistent with ACCME guidance.
Representatives of Company must remove their company name badges and anything with a corporate logo, tradename or a product group message while in the educational space of the CME activity.
Representatives of Company cannot act as agents providing CME to learners.

Sharing Learner Information

The WSMA will not share the names or contact information of learners with any commercial interest or its agents without the explicit consent of the individual learner.

Conditions & Guidelines Agreement Statement: The Company, WSMA and its Joint-Provider (if applicable) agree to abide by all requirements of the ACCME Standards for Integrity and Independence for Accredited Continuing Education.

Duration: This agreement shall remain in effect until one or more parties terminate the agreement in writing.

Execution by Counterparts: This Agreement may be executed in any number of counterparts, each of which when executed and delivered shall constitute a duplicate original, but all counterparts together shall constitute a single Agreement.

Electronic Signature (include full name)

Company Name

Title

Signature Date

Thank you for signing the exhibitor agreement. A fully executed agreement will be sent to the email address you provided. Please contact slb@wsma.org if you have any questions or concerns.

EXHIBITOR PRICING

The 2026 Annual Meeting exhibitor fee is $2,000. Please indicate below how you would like to pay.

Payment Options for Exhibitor Booth(Required)

Pay Now by Credit Card

Please send an invoice

2026 Annual Meeting Exhibitor Booth

Price:

Credit Card

American Express

MasterCard

Visa

Card Number

Expiration Date

Security Code Cardholder Name

Thank you for completing the exhibitor registration form for the 2026 WSMA Annual Meeting. Shannon Bozarth will be in touch to finalize details. If you need to reach her in the meantime, please email slb@wsma.org or call 206.441.9762.

We look forward to seeing you in Spokane on September 26th!